Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification:

• On or before Thursday 16 October 2025: 100% refund less an administration fee of $110 including GST
• On or before Monday 27 November 2025: 75% refund less an administration fee of $110 including GST
• On or before Tuesday 16 December 2025: 50% refund less an administration fee of $110 including GST
• After Friday 16 January 2026: No refund available

Refunds will be returned by the same payment method as the original receipt of funds. No refund will be made after Friday 16 January 2026, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.

No refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event.

Optional social event tickets may be cancelled on or before Friday 16 January 2026 and will be refunded in full by the same payment method as the original receipt of funds. After Friday 16 January 2026 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.

If accommodation has been secured through the Conference website, please refer to the individual cancellation terms and conditions for each individual hotel which can be found on this page of the website.

In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the Conference Organising Committee upon application.

If the Conference converts to a hybrid format in-person to virtual or virtual to in-person registrations, may be permitted and will be processed on a case-by-case basis following application to the Conference Office.

The Australian Hydrogen Research Network (AHRN) may cancel or postpone the Conference due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Conference.

In the event the Conference is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Conference, the AHRN will not be required to refund any part of the Conference registration fee.

In the event of postponement of the Conference, if, when requested, you advise that you are willing to attend the rescheduled Conference, the Conference Organising Committee will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Conference, the Conference Organising Committee will not be required to refund any part of the Conference registration fee.

In the event of a full cancellation of the Conference by the AHRN, you will be entitled to a full refund of the amount of the Conference registration fee received.

The maximum liability of the AHRN under these Terms and Conditions is limited to a refund of the Conference registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.

If, on medical grounds, you are unable to attend the Conference, you must cancel your in-person attendance in writing by email to ahrc2026@wsm.com.au. A full refund may be provided at the discretion of the Conference Organising Committee, however you may be asked to provide additional details.

Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The Conference Organising Committee and the Conference Office accept no responsibility for any loss in this regard.

By registering, you acknowledge and consent that during your attendance at the Conference your image or voice may be recorded via video, photography or by any other means by an officer or official of the Conference, which may be distributed or published at the discretion of the Conference. If you do not wish to be recorded, you are required to formally advice the Conference Office in advance by email to ahrc2026@wsm.com.au.

If you interact with WALDRONSMITH Management as a client, member or Conference participant, personal information about you will be held for the primary purpose of supplying you with information related to membership, Conference and events. We gather and process your personal information in accordance with our privacy statement, in compliance with the Australian Privacy Act and European General Data Protection Regulation (GDPR). We comply with these legislations and are committed to protecting the right of the individual to the privacy of their information. By registering for this event, the ARHN and WALDRONSMITH Management reserves the right to provide your contact details to Authorities for the purposes of contact tracing and any relevant Government requirements. Click here for further information on the privacy statement.